A new hire has joined your organization. You want to train them, impart them with the appropriate skills and get them up and running in their role as quickly as possible. But how?
Employee onboarding, particularly in a growing organization, is a strategic process. One that needs good planning and great tools, including a learning management system (LMS). In this post, we will talk you through everything you need to know to properly onboard your employees. From what exactly is onboarding, to the best practices, to the benefits an LMS can have for your business, let’s jump in.
What is Employee Onboarding?
Before we get into the nitty-gritty, let’s clarify what is meant by employee onboarding.
Employee onboarding is the process of new staff acquiring the skills and information needed to become an effective member of an organization. It can encapsulate anything from software training to company culture to security protocol and so on.
Depending on your business and the role, onboarding can occur within a couple of days, several months or even over a year. The overall outcome should empower your new hire to do their role effectively and ensure your business is confident in their abilities.
What are the Benefits?
Implementing an effective onboarding strategy boasts numerous benefits for both employees and your business. These include:
- Employees can be productive faster
- Attracts top talent
- Passes important information on to new hires
- Decreases turnover
- Boosts performance
- Ensures compliance to organizational procedures
- Reduces micro-managing
What Businesses Need Employee Onboarding?
If you are a business that is hiring new staff then employee onboarding is essential. In fact, you already are doing it! However, to make it effective it’s important you formalize the process and develop an onboarding strategy. It’s particularly pertinent if your organization is expanding and needs to implement a consistent practice.
The Methods of Delivering Employee Onboarding
If you are looking to implement a formalized onboarding process for your organization, there are a few ways to deliver it. Many businesses turn to a learning management system (LMS). Depending on your size, type of business, etc., different methods can be applicable to you. These include:
- Instructor-led training – Completed in either groups or with individuals and is usually done in person or through webinars/video-based learning
- Online training – All of the training materials are organized into online courses for your learners to complete
- Hands-on training – Usually one-on-one training that takes place on the job
- Mixed training – Using a combination of the methods mentioned above to deliver training
Onboard with an LMS
A learning management system or LMS can be a clever move for growing businesses trying to improve and optimize their new hire process. This tool can have big benefits and offer you features that refine and simplify how employees integrate with your organization. Here are some of the features and benefits an LMS can have:
Fast course creation
Delivering training to your new hires should be fast and simple and with an LMS it is.
Your business can upload pre-existing content or create new training courses with a few clicks. To access performance and get feedback, exams, quizzes and surveys can be created and rolled out. And rich media (video, audio, etc.) can be added to make your courses more interactive and engaging for your users.
Collate learning material
If you have been doing onboarding training on an ad-hoc basis or through traditional Instructor-led training, then you probably have a collection of resources that would benefit your new hires’ training. However, it can be difficult to ensure your learners have access to everything they need, especially if there is a large number of new employees or they are remote hires.
An LMS can collate all of your learning materials in one handy resource. This ensures that your employees have access to everything they need and that everyone is getting the same level of information and training they need.
Add users instantly with an integration
One of the biggest benefits of an LMS is how easy it is to add your users to your LMS and ensure they are getting the training they need. Adding users can be done a couple of ways – batch uploads, individually added, etc.
For employee onboarding, a popular method is to integrate your LMS with your chosen HR system. This means that when your new hire is added to your HR system, they are immediately added to your LMS too. No extra work is needed from you and you have peace of mind that your learners are doing their training ASAP.
Meet targets with due dates
Targets are a great way to keep your new hires on the right track. With each course, you can select a time period that their courses need to be completed by. Be it a week, a month, or whatever you want, due dates allow you to know your new hires are consistently meeting their goals and keeping on their training schedule.
Different hires require different training and need access to particular courses. You can make sure this happens with groups.
Groups are a feature to separate your learners into segments with each one having their own tailored content. You can create groups based on whatever criteria you wish like teams for example – customer support, sales, marketing, etc. – and once a new hire logs into your LMS they have access to all the same courses as their fellow team members.
Employee onboarding often has stakeholders who want to track new hires progress. An LMS allows you to do this. You can assign managers, HR or whoever you’d like in your organization, to monitor their development, give feedback and even assign courses to learners.
Need to train your learners on a series of courses? A Learning Path ties them together in a logical manner so that each learner follows the program of training you have designed. It’s a great way to plan out training programs that cover a larger topic or take place over a longer period of time, like employee onboarding.
Gamification & certificates
You can reward employees throughout the onboarding process with gamification and certifications. From giving badges and points for finishing individual modules to rewarding certificates for completing the onboarding process, it’s a great motivator for your hires.
Importantly, reports are also available for you to monitor and improve your onboarding training. You can access the performance of new hires and ensure they are keeping up to speed, gaining the knowledge they need. And you can measure how your new hires performed overall to see where your course can be even better.
When you’re deciding on delivering employee onboarding, there are some practices we suggest to ensure success. From having a cohesive plan and schedule for your training to getting management involved to investing in an LMS that has the best features for your business, all of these together will help you deliver effective training and provide your hires with the skills they need to be proactive in your business.